Exhibitor / Sponsor Information
“World of Opportunities”
At the Riviera Hotel and Casino, Las Vegas, NV October 3rd - 5th, 2011
Bet you are looking to make contacts and sales-Take a look at our sure winners!
The NREP invites you to be a sponsor or exhibitor at its big 2011 Annual Conference scheduled for October 3rd -5th, 2011, at the Riviera Hotel and Casino, Las Vegas, Nevada. We’re doing everything in just THREE DAYS to save attendees and their employer’s time and money!
Since 1987, NREP has continually grown to become the world’s major EH&S and Infrastructure Preparedness certification organization. This year, we are forecasting to bring together up to 600 professionals, who are buyers and specifiers from government, industry, utilities and consulting organizations for three days jammed-packed with technical presentations and certification training. Environmental, Safety and Emergency professionals are Spending Money Again!
Attendees typically include: Project managers; Purchasing agents; Corporate policy decision-makers; Directors of health and safety; EH&S compliance officers; Emergency responder managers; Corporate environmental managers; Chemical industry safety professionals; Scientists; Engineers; Consultants; Rail, marine and truck transportation specialists; Laboratory Managers; Chemical and hazardous materials managers; Army and Air Force environmental engineers; DOD and DOE Contractors; National Park Service managers; US Postal Service District and Regional environmental managers; bioscience personnel, and Homeland Preparedness Specialists.
Some of our previous exhibitors include:
The US Postal Service, Malcolm Pirnie, Sensor and Decontamination, EDR, Alpha Technical Services, IEA, Clean Harbors, The University of North Texas, EHS Careers, MasiMax Resources, HTS Consultants, Texas State Tech, Jordan Valley, Unitech Services Group, Pollution Control Industries, ESS, Northwestern Vista College, Kelly Scientific Resources, Southeastern Environmental Products, Banks Information Solutions, Micro Blaze, PaleoResource Consultants, Laboratory Accreditation Bureau, Pride International, Dakota Software, On Demand Environmental, San Antonio Water System, University of Montana, Compliance Solutions, and many many more.
EXHIBITS. Because of space limitations, only TEN (10) exhibits and Table Tops will be allowed this year. An 8 ft X 5 ft booth space has a bargain-rate of only $750. Equally important, there are sponsorship opportunities ranging from $100 to $3000 to professionally show your company’s name and logo to attendees.
NREP: (847) 724-6631, fax us at: (847)-724-4223, or email: nrep@nrep.org.
CALL FOR EXHIBITORS
Get Up Close and Personal
The premier, internationally recognized environmental health and safety, and Homeland Preparedness certification organization -- National Registry of Environmental Professionals (NREP) and the Office of Infrastructure Preparedness (OIP) -- will conduct its Annual Conference and Certification Workshops at the Riviera Hotel and Casino, Las Vegas, Nevada, October 3rd – 5th, 2011. The 3-day exhibition is designed to provide exhibitors with face-to-face contact with attendees. To maximize your contact, we are limiting the number of exhibitors to only TEN (10) exhibit booth spaces. In addition, our all-day-long food functions will be located in the exhibit area – Remember too, the environmental and Homeland preparedness fields now have NEW money to spend quickly.
Being an Exhibitor, your organization will have a “leading edge” in reaching this professional target audience. The advantages of becoming an exhibitor include:
- Your organization’s name and logo in our conference program,
- Your organization’s logo on exhibit directional banner, and
- High visibility of your organization’s services – just to name a few.
For even greater visibility and notoriety, for a small added fee become listed as an official Sponsor of the refreshment breaks.
Sponsors will receive:
- Acknowledgement during the Welcome Session and the Grand Reception
- Acknowledgement in Conference Welcome Packet
- Acknowledgement on Sponsorship Sign Display and banner
- Distribution of your literature and product announcements
Sponsorship Information
Sign up now to be a sponsor of NREP’s “World of Opportunities” -- Annual Conference and Workshops. Sponsorships vividly demonstrate to leaders of the environmental and Homeland Preparedness professions that you support their certifications and efforts.
Vegas Sponsorship Level : Sponsorship of Conference Website -- $3500
Corporate Name mentioned in all pre-conference newsletters
Corporate promotional material stuffed in attendee welcome material packets
Corporate Logo on Event Brochures, and on Conference Banner
Two (2) 8’x10’ draped booths with Two( 2) 6’ tables, 2 chairs & wastebasket
Your Company’s link to webpage on conference website
Sponsorship recognition plaque
Two (2) Technical Conference admissions paid
Lake Tahoe Sponsorship Level : Sponsorship of Printed Conference Program -- $3000
Corporate Name mentioned in all pre-conference newsletters
Corporate Logo in Event Brochures and on Conference Banner
Corporate promotional material stuffed in attendee welcome material packets
8’x10’ draped booth with 6’ table, two chairs & wastebasket
Your Company’s link to webpage on conference website
Sponsorship recognition plaque
One (1) Technical Conference admission paid
Reno Sponsorship Level: Sponsorship of Environmental Professional Shoulder Bags -- $2800
Corporate Name mentioned in all pre-conference newsletters
Corporate Logo in Event Brochures and on Conference Banner
One (1) Technical Conference admission paid
8’x10’ draped booths with 6’ table, two chairs & wastebasket
Corporate Name mentioned in all pre-conference newsletters
Your Company’s link to webpage on conference website
Sponsorship recognition plaque
Eureka Sponsorship Level Sponsorship of The Grand Reception --$2000
Corporate Name mentioned in all pre- conference newsletters
Corporate Logo in Event Brochures and on Conference Banner
One (1) Technical Conference admission paid
8’x10’ draped booths with 6’ table, two chairs & wastebasket
Your Company’s link to webpage on conference website
Boulder Dam Sponsorship Level: General Sponsorship Level -- $900
Corporate Logo in Event Brochures and on Conference Banner
One (1) Technical Conference admission paid
8’ x 10’ draped table, two chairs & wastebasket
Corporate Name mentioned in all pre-conference newsletters
Corporate promotional material stuffed in attendee welcome material packets
Carson City Sponsorship Level –Your Corporate Name and Logo Sponsorship – $100
Your Corporate logo in Event Brochure and on Conference Banner
Corporate Name mentioned in all pre-conference newsletters
Lake Mead Sponsorship Level –Distribution of your literature and product announcements – $ 50
If you have any questions about exhibiting or sponsoring our event, contact Christopher Young, Operations Director, at: (847) 724-6631; fax: (847) 724-4223; email: cyoung@nrep.org. If you request, NREP will gladly invoice your organization.
Sponsorship Reservation Form:
SPONSORSHIP SIGN UP: Please check the desired sponsorship level and complete all the information in the category.
- Vegas (Sponsorship of Conference website):____________________________ $3500
- Lake Tahoe (Sponsorship of Printed Material):_________________________ $3000
- Reno (Sponsorship Environmental Professional Shoulder Bags):___________$2800
- Eureka (Sponsorship of The Grand Reception):________________________ $2000
- Boulder Dam (General Sponsorship): _________________________________ $900
- Carson City (Corporate Name and Logo Sponsorship): __________________ $100
- Lake Mead (Distribution of company literature and product information)____ $50
[ ] Check (Make payable to: (NREP) FEIN: 36-3638863
[ ] Credit Card
Credit Card Number: ___________________________________________
Name on Credit Card (please Print) ________________________________
Expiration Date: ______________CVV_______________
Signature: ____________________________________________________
[ ] You may also pay online at: http://www.nrep.org
DEADLINE for receipt of Sponsorship Payment: September 15, 2011
Please respond by phone, fax, Email or mail to:
NREP,
PO Box 2099 ,
Glenview, IL 60025
Phone: 847-724-6631 Fax: 847-724-4223 Email: nrep@nrep.org
HOTEL INFORMATION
Riviera Hotel and Casino, Las Vegas, Nevada
2901 Las Vegas Boulevard South
Las Vegas, NV 89109
Tel: 800-634-6753
Exhibitor Information
Exhibit Area Schedule
Sunday, October 2nd
6:00 p.m. Exhibit Set up
Monday, October 3rd and Tuesday, October 4th
8:00 a.m. Exhibits Open
5:00 p.m. Exhibits close
Wednesday, October 5th
8:00-4:00 p.m. Exhibits Open
4:00-6:00 p.m. Exhibit teardown
Hotel Information:
Riviera Hotel and Casino
2901 Las Vegas Boulevard South
Las Vegas, NV 89109
Reservation Tel: 800-634-6753
Sleeping Room Rates: Only $79/day plus tax. Use NREP Reservations ID # NREPOC 1
IMPORTANT DATES FOR EXHIBITORS
August 1st
100 word description of Exhibitor’s product/service for attendees brochure.
August 1st – September 1st
Deadline for 50 percent refund for exhibitor cancellations: No refunds after September 1st.
August 31st
Discounted Hotel sleeping rooms cut off
September 15th
Booth assignment notification
October 2nd
Exhibit Setup 6:00-8:00 am
.October 5th
Exhibit Teardown. 4:00-6:00 pm.
Booth Space Reservation Form
EXHIBITOR FEES: One 8 ft X 5 ft exhibit space is $750.00 fee and includes one 8 ft skirted table and two chairs. Participation will include a listing of your firm in the meeting brochure and one (1) full registration for all conference activities.
______________________________________________________________________________
Organization’s name as it should appear in printed materials
______________________________________________________________________________
Mailing Address
___________ ____________ __________
City, State, Zip
_______________ _______________ ______________________
Telephone Number Fax Number Email
Please complete the following information so that name badges and meeting materials can be prepared for each of your representatives. The primary representative will receive the full registration. Each additional representative from your firm/organization must pay a reduced registration fee of $150.
1. NAME OF PRIMARY REPRESENTATIVE: ______________________________
Address: _____________________________________________________________
City/State/Zip: ________________________________________________________
Phone: __________________ Fax: _________________ Email: _________________
2. NAME OF SECONDARY REP(s): ________________________________________
Address: ______________________________________________________________
City/State/Zip: _________________________________________________________
Phone: __________________ Fax: _________________ Email: ________________
Products/Services: We intend to exhibit the following products, services or information:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Booth Space Reservation Form (cont.)
Booth Dimensions and Utilities
Size: Width: _______ Height: ______ Length: _______ Weight: _________
Utilities: Exhibitor must arrange directly with Riviera Hotel and Casino.
Exhibitor Cancellation Policy:
You may receive a 100% refund if NREP is notified in writing and received prior to August 1st, or a 50% refund if notified in writing and received between August 1st and September 1st, 2011. No refunds after September 1st. In the event that the conference is cancelled, NREP is not responsible for nonrefundable travel fares or lodging deposits. (Please note that if you don’t cancel by the deadline and do not attend, you are still responsible for payment.) No Cancellations will be accepted orally.
Exhibition Fee ($750/ 8 ft booth): ________
Additional Reps (@$150 each): ________
TOTAL: ________
Payment method:
[ ] Check (Make checks payable to: NREP)
[ ] Credit Card
Credit Card Number: ___________________________________________
Name on Credit Card (please print) ________________________________
Expiration Date: _______________________________________________
Signature: ____________________________________________________
[ ] You may also pay online at: http://www.nrep.org
DEADLINE for Exhibit Booth Reservation: August 31, 2011
Please respond by phone, fax, Email or mail to:
NREP,
PO Box 2099 ,
Glenview, IL 60025
Phone: 847-724-6631 Fax: 847-724-4223 Email: nrep@nrep.org
NREP’s FEIN: 36-3638863
Booth set up: Sunday, October 2nd , 6:00 – 8:00 am
Booth Tear down: Thursday, October 5th, 4:00 p.m. to 6:00 p.m.
CONFERENCE PROGRAM ADVERTISING
Advertisements may be 4–color or in black and white
No Matched colors will be accepted.
Size:
Covers and full pages 8.5” x 11”
Half Pages horizontal 4.25” X 11”
Cost:
Outside back cover $500
Inside front cover $500
Inside back cover $500
Full-page $400
Half-page horizontal $350
Advertisement Cancellation Policy
Ads that are cancelled in writing by September 1st, 2011 will receive a full refund. No refunds will be given for ads cancelled after that date. Cover positions are confirmed upon receipt of full payment. Submit ad copy to nrep@nrep.org on or before September 1, 2011.
EXHIBITS
A. Application
The application must be accompanied by check or credit card information; Full payment must be made before booth assignment will be issued. All exhibitors will have their choice of booth assignment based on sponsorship level. Sponsors will receive their booth assignments by September 15, 2011.
B. Agreement to Conditions
Upon the acceptance of the application, the Exhibitor agrees to abide by the terms and conditions listed below.
C. Liability
The Exhibitor takes full responsibility for and shall defend, indemnify, hold harmless, and release the National Registry of Environmental Professionals, and the Riviera Hotel and Casino from and against all claims, causes of action, obligations, suits, liabilities, losses, damages, expenses and/or costs, including attorneys’ fees related to or arising from or out of any injury to any person, or any loss of or damage to property where such injury, loss, or damage is incident to, arises out of, or is in any way connected with Exhibitor’s participation in the conference, use of the Riviera Hotel and Casino, or negligent act or omission of Exhibitor or caused by its product.
D. Exhibit Space
Booths are 8' x 5'. Booths will be equipped with an identification sign, a 6' draped table, two chairs, and a wastebasket.
E. Cancellation or Relocation of Conference
In the event that the National Registry of Environmental Professionals must cancel or relocate the Conference due to circumstances not under the direct control of NREP, NREP will have no liability of any kind.
HOTEL GUIDELINES ON Table Top EXHIBITS
Table Top Displays are defined as promotional/ educational/ sales materials or items etc. that are restricted to the top of one (1) hotel provided table and may extend no higher than 36” above table top surface.
A. Each Table Top Display floor space will not exceed an area measuring 8’ X 5’.
B. Display materials may not exceed 250 lbs per display area & must be located either on top of or under (hidden from view) the display table.
C. NREP will hire a hotel approved service contractor for events requiring more than forty (40) display areas.
D. The Riviera Convention Services Manager will ensure that all hotel policies are fully adhered to and retains the ultimate authority to restrict access to any party that is not in full compliance.
The hotel will provide and setup the following for each Table Top display area:
- One (1) table measuring: 8’X 36” X 32”(H).
- Two (2) 90” X 90” tablecloths.
- Two (2) standard banquet chairs.
- One (1) wastebasket (one time nightly emptying).
- General floor cleaning (one time nightly).
Contracting organization/vendor responsibilities and hotel guidelines:
- Fire Marshal approved floor plan must be obtained when applicable (cost is organization’s responsibility).
- Incoming and outgoing shipments are routed through the Hotel Business Center. All shipments are subject to current receiving and storage charges. Shipments will not be accepted more than three (3) days prior to set up date.
- Hotel assumes absolutely no responsibility for material handling. Individuals are responsible for transporting material to and from the Business Center without the aid of hotel equipment or hotel labor.
- Individual vendors are responsible for storage of all material brought in to the hotel and for complete removal of said material upon departure.
- Electrical, phone, internet requirements, audio visual, etc. are available at prevailing rates and must be arranged in accordance with the hotel convention services policy guidelines booklet.
- It is recommended organization provide security for display area.
- Set up/tear down of Table Top Display areas must conform to contracted program times.
A. Exhibitors and NREP shall indemnify and hold harmless Hotel and its servicing agents from all liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, removal or display of exhibits. NREP hereby agrees to the Responsibility Clause of Exhibits as follows: Hotel unfortunately does not have storage space for crates. However, the Hotel will accept a limited amount of convention material and freight through our Business Center at prevailing rates.
B. Uniformed Guards for the Exhibit Area may be hired at the discretion and the expense of the NREP. Under no circumstances are armed personnel permitted without the Hotel’s prior approval.
C. Organization shall be responsible for obtaining any necessary Local Fire Department approvals of Exhibit plans.
D. Hotel requests that the NREP submit to Hotel a proof of the Exhibitors Contract before it is sent to the Exhibitors.
RESPONSIBILITY CLAUSE OF EXHIBITS
The Vendor shall assume responsibility for any claims arising out of the use of the exhibition premises of the Hotel, except any such claims that are a result of Hotel’s gross negligence. In this regard, the Vendor agrees to indemnify and defend the Hotel and its Owners, agents and employees, and the National Registry of Environmental Professionals (NREP) against any claims or expenses arising out of the use of the exhibition premises.
The NREP agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering the Organization indemnity in this Responsibility Clause. Such insurance shall be in the amount of not less than $2,000,000 combined single limit for personal injury and property damage. The Hotel and its Owners shall be named as additional insured on such policy, and Organization shall supply the Hotel with Certificates of Insurance at least 30 days prior to the use of the exhibition premises.
In order to protect the NREP and the Hotel, the NREP agrees to include the following Responsibility Clause in their Vendor Exhibitor contracts: Exhibitor assumes responsibility and agrees to indemnify and defend the NREP and the Hotel and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises.
The Exhibitor understands that neither the NREP nor the Hotel maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.
NREP agrees that the risk of loss for all merchandise, trade items and equipment (“Property”) brought to the Hotel property either directly by the NREP or by a third-party vendor or exhibitor of the NREP due to the gross negligence of the Hotel or the gross negligence or intentional misconduct of an employee of the Hotel. NREP agrees to indemnify and hold the Hotel harmless against any claims for loss or destruction of Property by any third party absent a showing of gross negligence or intentional misconduct by Riviera or its employees.
In the event that the Hotel becomes a bailee of property that is forwarded to the Hotel either by the NREP or one of its vendors or exhibitors, the Hotel will take reasonable steps to transport the property to the loading dock of the Hotel convention center, but it is the Organizations responsibility to provide adequate safeguard measures in place to protect the property at all times. In no event will the Hotel be responsible for the property absent a showing of gross negligence or intentional misconduct on the part of the Hotel or its employees.
RESORT AMENITY FEE
The Riviera resort amenity fee is provided on a complimentary basis to guests within your contracted sleeping room block. Included in the fee:
- Free access to the Achilles Fitness Center
- Free incoming faxes
- Free local and 800 calls from your room
- Free nightly entertainment in the Le Bistro Lounge
- ½ off beverage at the Le Bistro Bar
- ½ off ticket price at the Riviera Comedy club
- MASTER ACCOUNTS AND CREDIT
It is our understanding, unless otherwise notified, that all individuals will be responsible for payment of their own charges for guest rooms, tax and incidentals. The Hotel requires a one night’s room deposit plus Clark County Room tax. This deposit may be made by major credit card, check, or money order. The credit card is charged at the time of the booking and if you are sending a check or money order, the Hotel must receive payment within 14 days of making the room reservation or it will be canceled. The room deposit is refundable, minus any applicable hotel cancel fees, if reservations are canceled at least seven (7) days prior to arrival.
At your request, and subject to prior credit approval, the hotel will be pleased to establish a master account to which we will post all charges for your set functions, per your program. All charges posted to your master account should be approved in writing by you or your authorized designee. We would like to review the account with you daily to eliminate discrepancies. It is agreed that the estimated master account will be paid within thirty (30) days after receipt of the bill. In the event credit is not approved, it is agreed that 50% of the estimated master account will be paid 30 days in advance of the conference with the remaining 50% to be paid 10 days in advance of the conference. All accounts not paid within thirty (30) days will be subject to interest charges at 1 1/2 % per month.
FORCE MAJEURE
No damages shall be due for a failure of performance occurring due to Acts of God, war, government regulation, disaster, civil disorder or strikes which make performance impossible.
ARBITRATION
Any controversy or claim arising out of or relating to this contract or the breach there of, shall be settled by arbitration in accordance with the Rules of American Arbitration Association, and judgment rendered by the Arbitrator(s) may be entered in any court having jurisdiction. The location of any arbitration requested shall be Las Vegas, Nevada.
INDEMNIFICATION
The Vendor Exhibitor shall indemnify, hold harmless and defend Hotel, its officers, directors, employees and agents and the National Registry of Environmental Professionals (NREP) from any and all claims, demands, liabilities, costs and expenses, for any injury to, including the death of persons and any loss of or damage arising out of the Organization's function and utilization of the Hotel except for such damage or injury resulting from the gross negligence or willful misconduct acts or omissions of Hotel, its agents, servants or employees.
INSURANCE
The Vendor Exhibitor shall carry Commercial General Liability, fire, property and other insurance in an amount not less than $2,000,000 covering any claims arising from any activities conducted in Hotel including claims for bodily injury or death, and property damage, during the meeting period and to indemnify and defend the other party as provided in this agreement.
WARRANTIES, DUTIES, AND RESPONSIBILITIES OF HOTEL
The NREP shall be responsible for complying with following public accommodations requirement of ADA:
-
1. the "readily achievable" removal of physical barriers within the meeting rooms utilized by the NREP which the NREP would otherwise create (e.g., set up of exhibits in an accessible manner) and not controlled or mandated by Hotel;
2. the provision of auxiliary aids and service where necessary to ensure effective communication of the NREP’s program to disabled participants (e.g., Braille or enlarged print handouts, interpreter or simultaneous video text display); and
3. the modification of the NREP’s policies, practices and procedures applicable to participants as required to enable disabled individuals to participate equally in one program.
The NREP shall attempt to identify in advance any special needs of disabled registrants, staff and guests requiring accommodation by Hotel, and will notify Hotel of such needs for accommodation as soon as they are identified to the NREP. Whenever possible, the NREP shall copy Hotel on correspondence with attendees who indicated special needs as covered by ADA. Hotel shall notify the NREP of requests for accommodation which Hotel may receive otherwise than through the NREP to facilitate identification by the group of its own accommodation obligations or needs as required by ADA.
MISCELLANEOUS PROVISIONS
Waiver by either party of any term or condition or breach shall not constitute a waiver of any other term or condition or breach of this agreement. In the event any provision of this agreement is held invalid or unenforceable, or in the event any provision of this agreement is held invalid or unenforceable in a particular application, then, as the case may be neither the remaining provision of this agreement nor other applications of the provisions involved shall be affected thereby.
Any notice of termination of this agreement required by this Agreement shall be in writing and shall become effective two (2) days after the mailing thereof by certified mail, return receipt requested, postage prepaid addressee. The addresses for the purposes of this paragraph may be changed by giving written notice of such change in the manner provided herein for giving notice. Unless and until written notice is received, the last address stated herein shall be deemed to continue in effect for all purposes hereunder.
This Agreement contains all of the terms agreed upon by the parties with respect to its subject matter and supersedes all prior agreements, arrangements, promises, and communications between the parties concerning such subject matter, whether oral or written.
This Agreement shall be binding upon and inure to the benefit of both the Organization and the Hotel and their successors and assigns. This agreement may be amended only in writing and must be signed by the party against whom the enforcement of the amendment is sought.
This Agreement is entered into and shall be governed by the laws of the State of Nevada and will be construed and interpreted according to the laws of that state. The parties agree that any legal action or proceeding with respect to this agreement shall be brought in any court of general jurisdiction in Las Vegas, Nevada.
The NREP shall not assign any of its rights under this agreement without the written consent of the other party. Consent shall not be unreasonably withheld.
Should disputes be submitted to arbitration, the prevailing party shall be entitled to recover, in addition to all other relief to which it may be entitled, its reasonable attorney's fees and all costs of suit as fixed by the court or the arbitration panel.
If you are in agreement with the contents of this proposal please sign on the space indicated and return to me by September 1, 2011. In the interim, however, should we receive another request for these dates, you will be contacted (by phone, fax, e-mail, etc) and given a twenty-four (24) hour right-of-refusal to confirm or cancel your event here. If not executed and returned by said date, this offer shall automatically terminate. Space is confirmed on a definite basis ONLY after receipt of this agreement signed by you and counter-signed by the Hotel.
This constitutes the entire agreement between the parties and it may not be amended or changed unless done so in writing and signed by the NREP and Vendor.
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NOTE: By officially executing this agreement it is understood that he or she has the full authority to bind the Vendor to the commitments made herein and such action is taken with the full knowledge and approval of the governing body of the Vendor.